Posts Tagged: wedding stationery


18
Jul 12

Last minute wedding tasks

Your vendors are booked, the payments have been made, now you’re in the final weeks before the wedding. There are some obvious tasks you still need to complete like finalising the guest list, chasing dietary requirements, creating a table plan, sending “must takes” to your photographer, etc, but there are other tasks that aren’t so obvious that are just as important. Below is small selection of the tasks you should complete the week before your wedding:

wedding planner london

 

Last minute tasks

  • Start writing a list of items you need to bring to the venue. Put this list on the refrigerator so you can write something down the moment you think of it. Items may include guest book, pens, table plan, escort cards, gifts, and so on.
  • Ask your venue event coordinator when your vendors have access to the venue on the wedding day. Also ask when they need to clear out equipment. This is essential information for you to pass onto your wedding team
  • Arrange a time to drop off and collect your items from the venue
  • Go through your signed contracts to see which vendors require a meal on the day. Approach each vendor to ask them about their dietary requirements then pass on the information to your caterer.
  • Decide where you want the wedding cake.  Make sure you have a good backdrop for photographs
  • Discuss who will be your MC. Your MC will announce movement of guests, announce the bride and groom into the dining room, announce cutting of the cake and first dance. The MC can be the best man, the wedding planner (me!), the head waiter, or a professional toastmaster.
  • Come up with a detailed ceremony procession. Who’s walking who down the aisle and in what order?
  • Where will your guest book be placed? If a table is required ask your venue or caterer to provide this
  • Decide what you want waiters to do in the event that guests ask for drinks not being served.
  • Tell your caterer if you plan on keeping the top tier of the cake
  • Think about transportation in great detail and make sure no one is left without a ride. Do any of the cars require a reserved parking space?
  • Talk to each person giving a speech to let them know how long the speech should be and what the tone should be like. Your food is prepared based on the timings you provide the chef so if speeches are overrun then your food may come out cold or even overcooked. It’s very important to stick to your timings and make sure each speaker is aware of this.
  • Where will honour attendants and guests sit during the ceremony? Do you want RESERVED signs?

This list is not inclusive of last minute wedding tasks.

Let me know what tasks you’re running into in the countdown to your wedding. I’d love to hear from you!

last minute wedding tasks

Pippa Mackenzie photography


25
Mar 12

Escort Cards vs Table Plan

It’s a good idea to have a seating plan at your wedding- especially if your guest list is over 15. Many couples stress about the seating plan as they’re afraid they might upset family and friends. As long as everyone gets a seat, no real disasters are likely to occur.  The seating plan should be finalised when you submit final numbers to your caterer however, the reality is that seating plans will not be completely finalised until the actual wedding day. Guests fall ill, unexpected guests show and Uncle Joe insists on sitting at table 8.

You may have heard or seen the words “Escort Cards” thrown around but what exactly are these and what’s the difference between Escort Cards and Table Plans?  The escort card is a more modern approach to assigning a table to your guests, the trend starting in American weddings. These are generally handed out at the cocktail reception and assign guests to a specific table for the meal. Once they find their table they will have a place card and seat waiting for them. Escort cards are a great ice breaker as guests tend to walk around with a card in hand asking other guests what table they’re sitting at! They make beautiful decorations as well- see below.

wedding escort cards

escort cards

escort cards

A table plan is mounted onto an easel and visually shows guests which table they will be seated at. They can look beautiful but the flaw with the table plan is that you will need to cross guests off the board who didn’t show up and you will need to add names for those unexpected guests. It’s not something I would recommend if you are a perfectionist. You can create additional escort cards for unexpected cards, or pull them for those that did not show, which is a much cleaner look.

table plans for weddings


6
Mar 12

Wedding Monogram Etiquette

Monograms have become increasingly popular with weddings and are staples in parts of the world such as the Southern US. If you choose to have a monogram on your stationery, napkins, dance floor, or anywhere else you need to consider a few things so you don’t breach etiquette.

First, if you’re having a duo-gram (a monogram with the initials of the couple’s first name and the first letter of the groom’s last name) this should only be seen after the ceremony. You are not Mr. and Mrs. xxx until after the ceremony so you should save showing off your new last name until after the celebration.

Second, if you want to have a monogram for your printed materials in advance of the ceremony or during the ceremony (invitations, order of service, etc), then use the first initials of the couple’s first name.

 

wedding monogram etiquette

flutterfly events

wedding monograms

Picture sources: Inside Weddings and District Weddings

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