Posts Tagged: wedding planning checklist


12
Feb 13

Wedding Planning Checklist – 1 month to go

Following on from a previous post mapping out the two-months to go wedding planning checklist, your final tasks for the run up to the big day are below!

Please remember that all couples have different requirements and tasks to complete. This is a comprehensive one-month to go wedding planning checklist but it may not be inclusive for your wedding.

Getting ready to meet her groom

Getting ready to meet her groom

The finishing touches before the ceremony

The finishing touches before the ceremony

 

One Month To Go!

Chase any outstanding RSVP’s

Discuss table design during your final meeting with the Caterer. Think about linen, napkins, chairs, glassware, cutlery, charger plates, and decor. If you need to hire equipment do this now

Give your florist an update on numbers of banqueting tables and final number of bridal party flowers required. If an additional usher shows up they will not have a spare buttonhole. Arrange a place and time for the florist to drop off bouquets, buttonholes, and corsages.

Meet with your Officiant to discuss order of service, music, readings, and hymns. Double check that your license is in place and ready to go

Send out final payments

Finalise hair and make-up style for the day. Attend a trial if you haven’t already done so

Confirm hotel bookings

Confirm all vendor bookings, including the time they will arrive/depart, the equipment or service they’re bringing, the amount of staff they’ll have and any information on dietary requirements for those requiring a meal. You will need to inform them about the time they can access the venue and the time they can collect equipment/breakdown

Ensure all transportation is booked. The guests to the ceremony, bridal party to the ceremony, guests from ceremony to reception, bridal party and parents to the reception, all guests and bride and groom from the reception back home. If you want to drive down a specific route discuss this with the driver. appoint your wedding planner or a responsible bridesmaid to overlook transportation

If you’re not providing transportation, print out small cards with one or two local taxis that guests can call at the end of the reception

Make a list of “must take” formal photographs for the photographer

Furnish your musicians with a preferred playlist. If you’re having an iPod you should create different playlists so it’s easy for the wedding planner or venue to locate. You may have cocktail reception music, dinner music, first dance, in-between band sets, etc.

Purchase any remaining decor, lingerie, or accessories

Place an order with the printers. You may need the following: order of service, place cards, escort cards/table plan, menus, table names, and anything else required

Purchase outfits for the honeymoon

Discuss and finalise the wedding procession. Who will walk who down the aisle, will the wedding party stand or sit, will the groom watch his bride walk down the aisle or will he stick to tradition and have his back towards her?

Draw up a seating plan for the ceremony. I typically see the first two pews on each side reserved for immediate family and the wedding party. Make sure someone discusses this with the Ushers. If RESERVED signs are required, order or make these now

If you’re having confetti, appoint someone to be in charge of handing this out

Start seating plan for the reception. This task has to be left rather late as guests will continue to RSVP or cancel at the last minute

If you or your partner colour your hair, go in for touch ups

Book any necessary spa treatments

Appoint someone to be Toastmaster for the day if you haven’t hired a professional

Assemble any necessary guest favours, confetti cones, welcome bags, stationery, etc

Arrange to have your mail picked up and pets taken care of while you’re away on honeymoon

Once the place cards and escort cards are ready from the printers,

assemble escort cards into alphabetical order and place in an envelope for the wedding planner. This will save him/her a lot of time on the day so they can focus on other tasks

Arrange place cards into separate envelopes based on the table each person is sitting at. For example, put all the guests sitting on the top table in one envelope, guests sitting at table 2 in another envelope, etc. To make this even more organised, put the place cards in the order guests will be seated around the table. Should the planner receive a bag full of place cards, this will consume a huge amount of time figuring out where everyone is seated

The groom should start writing his speech

Wear shoes around the house to break them in

Finalise delivery of wedding items to the ceremony and reception venue(s).

Finalise the guest list and give the Caterer a final head count, including those with dietary requirements

Bride should go for final gown fitting

Mens’ suits should be purchased or hired at this point

Wrap presents for wedding party and parents

Pack honeymoon bags

Select an outfit for any pre or post wedding events

If any vendors need to be paid on the wedding day put payments in envelopes then give to your planner. You should also have an envelope with emergency cash

Collect bridal gown or have it delivered

Collect groom’s outfit

Make sure the bridesmaids and ushers have their outfits and accessories ready to go

Drop off welcome bags at hotels, if necessary

Update the Caterer on head count should this change – including the meals required for vendors

Call all vendors to re-confirm their attendance and arrival times. Get all their mobile phone numbers and give to planner or bridesmaid

Select an outfit to wear for hair and make-up on the wedding day. *Wear a button up or zippered shirt to avoid destroy your look*

Send wedding day itinerary to the maid of honour and best man

Confirm transportation and get mobile numbers for all drivers

Decide who will collect items at the end of the evening: leftover stationery, guest book, decor, flowers, etc

Have a relaxing massage if possible

Set your alarm and make sure you have a back up ready

ENJOY YOUR WEDDING DAY! Leave all your worries at home and trust your wedding planner to do a fantastic job

Congratulations!

Congratulations!

 


31
Oct 12

Wedding Planning Checklist

Ah, the wedding planning checklist! With so much to do, wedding flowers, music, wedding invitations, table plans and so much more it can be tough to remember everything for your wedding. This is the ultimate guide for all couples planning a wedding but where do you find this guide and how do you know if it’s legitimate? There are thousands of wedding planning checklists on the internet, in magazines, and on blogs, but most of these only include the big tasks that must be complete and completely glaze over the smaller yet ever important details.So you ask yourself, “where can I find one of these AMAZING checklists you’re talking about!?”.  I’ve been spending years configuring a comphrehensive wedding planning checklist. But the truth is, every wedding is so different from one another that tasks will need to be tweaked to in order for your wedding to be successful. So please, I beg you, do not plan your wedding from a checklist downloaded on the internet or found in a bridal magazine. These are very generic lists that help you remember to book the big vendors but completely forget about the smaller details that will make or break your wedding.

I’ll let you view a copy of my “final countdown checklist” which is a typical list of tasks that need to be complete in the two months before your wedding.

Since the final countdown wedding planning checklist is lengthy and a bit overwhelming, I’m going to post the tasks that I typically suggest you try to tackle two months before the wedding. Your one month checklist will come in a later post so stay tuned!

 

For further help compiling your wedding checklist or for questions on the final countdown leave a comment below!

wedding planning checklist

2 Months to go, the wedding planning checklist’s final countdown

 

                                                        TWO MONTHS

Finalise ceremony music, hymns, readings and order of service with the officiant
Schedule ceremony rehearsal, if haven’t done so already
Purchase outfit(s) for pre and post wedding events
Order stationery for the wedding day. Order of Service for the ceremony and any other stationery for the wedding reception.  Menus, placecards, escort cards, personalised table names, etc- May be left until 1 month before wedding depending on when final numbers come in. Ask you printer how long it will take to print
Make sure gift list is up to date
Make sure all equipment has been hired.  Poseur tables, linen, salt and pepper shakers, table number holders, tea lights, umbrellas, furniture, dance floor, decorations, etc.
Reserve any parking spaces necessary for pre-wedding events and wedding
Talk to your attendants and anyone else you’d like to give a speech or toast at the reception.  Let them know when they’re going to talk, how long the speech or toast should be, and what the tone should be like. Explain the importance of sticking to timings
Go through budgeting sheet and send payments to vendors that require a payment 6 weeks before wedding (most will send an invoice)
Now that you have more of an accurate head count, order wine, beer and liquor if not provided by the caterer
Discuss wedding flowers in detail with the florist.  Think about every corner in the venue. Entrance, bathroom, stairway, escort card table, cake table, every room. Update them on wedding party numbers and final banqueting table numbers
Double-check the sizing of the wedding bands. If they’ve been sent for engraving, pick them up, if your ring size has changed send them in for re-sizing.
Start mailing thank you cards as you receive gifts.
Check in with the bridesmaids to ensure they have their dress alterations complete. Make sure they’ve all picked up their dresses, shoes and accessories.
Check in with the groomsmen to make sure their formal rentals are booked. Ensure they all have their shoes and accessories in order.
Purchase a guest book and pens. Where will the guest book go?
Purchase any remaining supplies, ribbon, carpet runner, candles, etc.
All gifts for the wedding party, parents and the bride/groom should be purchased by now
Compile a play list for the band, DJ, and iPod.
Select first dance then send to band or DJ. If you have a live band, make sure they will sing the correct version of your first dance song.
Liaise with ceremony musicians and discuss music for ceremony. Do they require armless chairs? Will the church/venue provide this? What will they wear on the day? When will they arrive/depart?
Book transportation to first night hotel if you haven’t done so already
Hire uplighters or a professional lighting technician if required
Decide where the cake will be displayed, when you will cut it, when it will be served, and how it will be served
Arrange a face to face meeting with your wedding planner and reception venue to run through and confirm final details and logistics. Layout of venue, number of guests, food served, dietary requirements, drinks served, where will musicians stand/sit, where will table plan or escort cards be on display, additional tables required for cake, guest book, etc., where can iPod be hooked up, where will speakers stand during speeches, where will cake be, who is the emcee, if required, who will move flowers from one room to the next, is there a cake knife and stand, is there an easel for the table plan, ETC, ETC. Go through all details.

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