Ceremony


18
Jul 12

Last minute wedding tasks

Your vendors are booked, the payments have been made, now you’re in the final weeks before the wedding. There are some obvious tasks you still need to complete like finalising the guest list, chasing dietary requirements, creating a table plan, sending “must takes” to your photographer, etc, but there are other tasks that aren’t so obvious that are just as important. Below is small selection of the tasks you should complete the week before your wedding:

wedding planner london

 

Last minute tasks

  • Start writing a list of items you need to bring to the venue. Put this list on the refrigerator so you can write something down the moment you think of it. Items may include guest book, pens, table plan, escort cards, gifts, and so on.
  • Ask your venue event coordinator when your vendors have access to the venue on the wedding day. Also ask when they need to clear out equipment. This is essential information for you to pass onto your wedding team
  • Arrange a time to drop off and collect your items from the venue
  • Go through your signed contracts to see which vendors require a meal on the day. Approach each vendor to ask them about their dietary requirements then pass on the information to your caterer.
  • Decide where you want the wedding cake.  Make sure you have a good backdrop for photographs
  • Discuss who will be your MC. Your MC will announce movement of guests, announce the bride and groom into the dining room, announce cutting of the cake and first dance. The MC can be the best man, the wedding planner (me!), the head waiter, or a professional toastmaster.
  • Come up with a detailed ceremony procession. Who’s walking who down the aisle and in what order?
  • Where will your guest book be placed? If a table is required ask your venue or caterer to provide this
  • Decide what you want waiters to do in the event that guests ask for drinks not being served.
  • Tell your caterer if you plan on keeping the top tier of the cake
  • Think about transportation in great detail and make sure no one is left without a ride. Do any of the cars require a reserved parking space?
  • Talk to each person giving a speech to let them know how long the speech should be and what the tone should be like. Your food is prepared based on the timings you provide the chef so if speeches are overrun then your food may come out cold or even overcooked. It’s very important to stick to your timings and make sure each speaker is aware of this.
  • Where will honour attendants and guests sit during the ceremony? Do you want RESERVED signs?

This list is not inclusive of last minute wedding tasks.

Let me know what tasks you’re running into in the countdown to your wedding. I’d love to hear from you!

last minute wedding tasks

Pippa Mackenzie photography


14
Jun 12

Total Guest Experience

When you hear the word “wedding” you think of a bride and groom. However, weddings are nothing without the guests. You need to plan your wedding with your guests in mind as they want to have a fantastic experience too. I’m not saying to design your wedding to their style or taste, no way it’s your day, but plan each and every move as if you were a guest.

From the moment guests arrive, it should feel like every detail has been thought of with your guests in mind. It’s not just about making the room look pretty, it’s about making your guests feel welcome, letting them know where they’re supposed to be, making sure they have transportation to and from the venue, and giving them something special, treat them like royalty. To give your guests a great experience you must tap into psychology.

stephanie and matthew etherington wedding

Before the wedding even begins, I encourage couples to write a “welcome letter” for out of town guests. This letter will include information on local transportation, the best coffee shops, museums, pubs, cocktail bars, shopping, information on the wedding and any pre/post wedding events, etc. It’s a great way for guests to explore the town without having to do their own research.

To really turn up the heat on your guests’ experience, provide transportation to and from the venue. If you’re having a London wedding then consider shuttling your guests on an iconic red doubledecker bus. Providing transportation helps your guests relax as they won’t be stressing about traffic, parking, and who’s going to be the sober driver. It’s a wonderful gesture and is greatly appreciated. If your budget doesn’t allow this then consider printing off the name and number for two local cab numbers and placing a stack of these near the bar for guests to grab.

steph and matthew etherington wedding

There are dozens of ways to make guests feel special and welcomed. I’m not going to give away all my tips (!) but lastly, if you’re giving out guest favours, then have a strolling musician (like a strolling violin) go from table to table during dinner while a waiter personally hands a favour to each guests. Now that’s love!

luxury wedding planner london

 


2
Mar 12

Wedding Ceremony Music

When considering wedding ceremony music, there are important factors you need to think about:

1. Style / Formality

2. Sound / Pitch

 

Style / Formality

Are you having a formal or informal wedding? Is there a cultural element to it? What about a theme? Answers to these questions should have a big impact on your music selection. A string quartet would work well for a formal wedding whereas an acoustic guitar would work well for an informal wedding. Research music from you and your partner’s home countries then perhaps you can incorporate cultural music elements – think bag pipes or steel drums!

wedding-ceremony-music

 

Sound / Pitch

Think about the size of the venue when selecting ceremony instruments and number of musicians. A duo of strings may get lost in a grand cathedral whereas they would be perfect for a small and intimate chapel. Make sure the sound will carry well and be heard by all guests, and always get music approved by your officiant. If possible, include the musicians names on your order of service (programs in the US).

wedding-ceremony-music1

Swing by my website or drop me a line for further advice on music: www.flutterflyevents.com 

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