Last minute wedding tasks

Your vendors are booked, the payments have been made, now you’re in the final weeks before the wedding. There are some obvious tasks you still need to complete like finalising the guest list, chasing dietary requirements, creating a table plan, sending “must takes” to your photographer, etc, but there are other tasks that aren’t so obvious that are just as important. Below is small selection of the tasks you should complete the week before your wedding:

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Last minute tasks

  • Start writing a list of items you need to bring to the venue. Put this list on the refrigerator so you can write something down the moment you think of it. Items may include guest book, pens, table plan, escort cards, gifts, and so on.
  • Ask your venue event coordinator when your vendors have access to the venue on the wedding day. Also ask when they need to clear out equipment. This is essential information for you to pass onto your wedding team
  • Arrange a time to drop off and collect your items from the venue
  • Go through your signed contracts to see which vendors require a meal on the day. Approach each vendor to ask them about their dietary requirements then pass on the information to your caterer.
  • Decide where you want the wedding cake. ┬áMake sure you have a good backdrop for photographs
  • Discuss who will be your MC. Your MC will announce movement of guests, announce the bride and groom into the dining room, announce cutting of the cake and first dance. The MC can be the best man, the wedding planner (me!), the head waiter, or a professional toastmaster.
  • Come up with a detailed ceremony procession. Who’s walking who down the aisle and in what order?
  • Where will your guest book be placed? If a table is required ask your venue or caterer to provide this
  • Decide what you want waiters to do in the event that guests ask for drinks not being served.
  • Tell your caterer if you plan on keeping the top tier of the cake
  • Think about transportation in great detail and make sure no one is left without a ride. Do any of the cars require a reserved parking space?
  • Talk to each person giving a speech to let them know how long the speech should be and what the tone should be like. Your food is prepared based on the timings you provide the chef so if speeches are overrun then your food may come out cold or even overcooked. It’s very important to stick to your timings and make sure each speaker is aware of this.
  • Where will honour attendants and guests sit during the ceremony? Do you want RESERVED signs?

This list is not inclusive of last minute wedding tasks.

Let me know what tasks you’re running into in the countdown to your wedding. I’d love to hear from you!

last minute wedding tasks

Pippa Mackenzie photography

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