You should budget around 45%-50% of your overall wedding budget on catering. No matter what type of wedding you have or what time of day it’s held at, guests will expect food and beverages. Most couples opt for a 3-course sit down meal but I’ve also seen buffets, stand up cocktail receptions, and more informal versions of the sit down meal. Most couples are now offering canapes, a main meal, and an evening buffet so this can really blow the budget if you’re trying to spend wisely. Catering is not cheap so see my 10 tips on saving catering fees below.
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1. Save your meat for the main dish and serve vegetarian canapes and starters. Try risotto served in shot glasses, vegetarian rice rolls, or a trio of asparagus
2. Cut out the starter course by offering more canapes during the drinks reception and this will save on crockery, cutlery, equipment, and staff.
3. Unless you and your guests are champagne connoisseurs, opt for cava, prosecco, or English sparkling wine to add a bit of luxury without the price tag. Most guests won’t know the difference. I personally prefer cava over the other two (when champagne isn’t offered, of course!).
4. Replace the first course with a selection of breads and dipping oils
5. Serve wedding cake as your dessert. You will save so much money doing this, and guests will actually eat your cake! If you serve a dessert and then offer wedding cake, you will have a lot of leftovers.
6. Serve your food “family style” meaning 3-4 dishes come out for the starter in which guests serve themselves, then you see the same for the main course. This allows for a formal seated dinner with an informal service and cheaper price tag.
7. If you’re having an evening buffet, you don’t need to cater to all your guests as only a small percentage will eat at that time. I normally see less than half of guests touch the evening buffet.
8. Serve the expensive drinks (bubbly, specialty cocktails) early in the day so guests can remember them and enjoy the taste. Towards the end of the evening I always see half full glasses being left around the room which always go to waste. Guests leave their glass on a table then forget which one is theirs, or they set it down to use the loo then a waiter picks it up before they return. To avoid waste on expensive items, serve these early on.
9. Add a bit of luxury to your presentation by dropping raspberries into your bubbly, or adding small slices of cucumber and orange into each water glass. Presentation is everything and a small touch makes a major impact.
10. Serve cold canapes and a cold starter. Hot dishes require more equipment which means more cost. Also, if you’re running behind on time, you don’t need to worry about food coming out cold. Win/win!