May, 2012


29
May 12

Top Wedding Planning Tips for a Full Dance Floor

I always ask my clients what their biggest priority is. More times then not they want their guests to have fun and the dance floor to be crowded! To get the ushers whipping their bow ties around their heads like a helicopter blade, and the elderly guests doing the two step shuffle, then careful attention must be put into your evening reception. See my top wedding planning tips below for a fun and unique evening that has your guests asking when your next party is.

Top wedding planning tips for a fabulous evening reception

1) Hire the best possible band or DJ for your budget. Music is no place to cut corners so you should splurge on a reliable and talented band/DJ to get the dance floor moving and bring the atmosphere to life. Bad vocals and bad music equate a disaster and your guests will head home early.  Music truly is the soul of the event.

top wedding planning tips 2

Neil Walker

2) Place the bar in the same room as the dance floor. Guests tend to linger around the bar so if the two are together your guests will remain in the same room. If they are apart, the group will be separated.

3) Hire a lighting company to transform the room. Coloured lighting instantly changes the atmosphere and will take your guests into a whole new world. Top Tip: Use a different colour to the one used for the dinner. Give your guests a complete transformation from day to night.

4) Have your first dance at the beginning of the band’s first set (or when the DJ starts), so all guests are in the room and can join you for the following songs.

5) Hire a beautiful dance floor to complement your colour scheme and design. Guests love dancing on beautiful/unique dance floors rather than the traditional wooden floors. They look great in pictures too!

top wedding planning tips

6) Consider hiring a live band and a DJ. Band’s are great at getting the dance floor filled but if you want to move over to today’s hottest hits, or even music that’s not on the band’s repertoire then a DJ is a perfect fit. If this isn’t possible, pop in a iPod and dance the night away to your favourite tunes.

wedding planner london

Lloyd Dobbie


17
May 12

Wedding at Claridges, London

Last weekend we had an incredible wedding at Claridges in London. We had one of our favourite videographers take a behind the scenes video of the set up.

You can see from the video (below) that a lot of work goes into a single event. I can give you tips on working with specific vendors, but today I’m giving you a fire round of wedding planning tips for managing vendors in the run up to the wedding and on the wedding day:

Fire Round Wedding Tip

1. Contact all your vendors at least two weeks in advance of the wedding to confirm details, delivery/arrival times, collection/departure times, logistics, meals required and dietary requirements. At this time, provide them with information about venue access time, parking, and collection times.

2. Create a Table in a word document with all your vendor contact details and information. I like to have 5 columns; the first column for the vendor category, the second for arrival time, third for departure time, fourth for details such as what they’re bring and where they’re to be place, and fifth contact name and details. If you don’t have a wedding planner, give this document to a trusted bridesmaid and your venue in case there are problems on the day

3. Send your itinerary to each vendor in advance of the wedding. This will ensure they know what’s happening at what times so they can be in position when required. For an itinerary template, write a comment below and I’ll email you with my professional template

4. Let vendors know who the main contact is on the wedding day. If it’s your wedding planner then make sure they have her/his number. If it’s the venue then give them a mobile number for your contact. Vendors will look to one person for key moments throughout the day and when they have questions. There needs to be one leader

5. Make sure there is a room where vendors can rest and eat. Vendors are working hard to make your day seamless and perfect so providing them with food and sit down space will give you extra smiley vendors!

6. Contact your again two days before the wedding to double check everything is ready to go. Make sure you have the mobile numbers for all vendors as they won’t be reachable on their office phone

Happy Wedding Day!

 

Click on the link below and let me know what you think!

VIDEO: Claridge’s Ballroom 05|05|12. Password, if required: erika

wedding at claridges

wedding at claridges, uk

wedding at claridges, london


9
May 12

Budgeting: The Essentials and the Extras

Everyone knows that weddings are expensive, but not everyone knows how to allocate their budget for a great wedding. To begin, there are certain items and vendors that must be booked in order to have a fabulous wedding and happy guests. If you have any leftover money in your budget, refer to the extras guide below for some added luxury and an even more show stopping and jaw dropping day.

 

Please note that the below refers to a traditional wedding with a sit down meal. Many couples are planning unconventional weddings these days so if you have any questions about your budget or how to allocate funds, please leave a comment and I’ll be in touch. Please also note that the essential list is made up of the minimum items/vendors that are necessary for having a wedding celebration. If you’re like me and love your luxury, save up for your extra items! :

 

Essentials

Ceremony and reception Venue

Ceremony Officiant

Photographer

Stationery: invitations, table plan or escort cards, and place cards

Food and beverages caterer

Music for ceremony, cocktail reception, dinner, and evening reception

Rings

Bride’s outfit

Groom’s outfit

Bridesmaids outfits, if paying

Best man and ushers outfits, if paying

Flowers for bridal party

Wedding cake

Table centrepieces

Tables, banqueting chairs, linen, china, stemware (usually provided by venue or caterer)

Transportation, if required (often dictated by venue)

Dance floor (normally required but check with your venue)

Guest book

Gifts for wedding party

Insurance

Microphone and PA for speeches and band

*** Marquee weddings require a lot more in the essentials list***

 

wedding budget

Peggy Porschen

 

Extras

Hair and make-up

Videographer

Ceremony decorations

Ceremony aisle runner

Transportation for bride and groom

Transportation for wedding party and parents

Transportation for guests

Lighting, lighting, and more lighting

Live music

Special cocktails

Statement floral arrangements

Decorations

Evening buffet

Personalised dance floor

Charger plates and upgraded table ware (linen, stemware, china, salt and pepper shakers, etc)

Specialty banqueting chairs

Draping

Toastmaster

Wedding day stationery, including; dinner menus and personalised table names

Fireworks

First night hotel

Gifts for guests

And much, much more

luxury wedding cakes

Grace Ormonde

 

 

 

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